Ease of Use

SmartGrants is known for its ease of use and quick understanding. Its layout is designed with great skill, allowing users to start using the system immediately without the need for extensive training.

Dashboard

The Dashboard serves as the control center, offering real-time metrics on projects, donors, grants, and business activities. A key feature is the Financial Report Summary, which provides a detailed view of financial assets, liabilities, and equity. This instant access to vital financial information allows for informed decision-making and strategic planning.

Accounting Operations & Reports

This module handles the complete financial cycle, from managing the Chart of Accounts and making Manual Journal Entries to overseeing Fixed Assets, Payment and Receipt Vouchers, and Bank Transfers. Comprehensive accounting reports, including Trial Balance, Income Statement, Cash Book, and Bank Reconciliation, Balance Sheet, Cash Flow, etc. provide users with critical insights into financial performance.

Software Integration

SmartGrants can be integrated with other systems, including financial companies like banking and mobile transactions, enhancing efficiency and simplifying your activities.

Imprest & Retirement Management

The system simplifies imprest and retirement management by allowing users to submit requests, track approvals, and manage payments. It provides a transparent overview with statuses for new, checked, approved, rejected, and paid requests, ensuring an efficient and accountable process.

Requisitions

This module handles the entire requisition process, from submission to approval and payment, making procurement operations faster and more efficient.

Items and Inventory Management

The SmartGrants system enables you to manage items and inventory efficiently. You can register new items or services, set units of measure, and track your item list. The system also allows easy inventory calculations, including item value summary, inventory quantity summary, and inventory profit margin. This simplifies tracking stock availability and ensures you do not face stock shortages or loss of needed items.

Human Resource and Payroll Management

This module covers every aspect of employee management, including Employee Registration, Payroll Processing, Leave Management, and Loan & Salary Advances. The system generates essential HR reports like the Payroll Report and Employer Contribution Report for accurate tracking of employee-related expenses.

Customers & Sales

Simplifies customer management with tools for creating Sales Orders, Invoices, and handling Credit Notes. Users can generate insightful sales reports, including Sales by Product/Service and Customer Aged Receivables, to monitor revenue and outstanding balances.

Suppliers & Purchases

Effectively manage supplier relationships and purchase orders, including processing Goods Received Notes and Purchase Invoices. Detailed supplier reports, such as Supplier Aged Payables and Purchase Analysis, help track payments and supplier performance.

Fixed Asset Management

The SmartGrants system helps companies track and manage their fixed assets efficiently, such as Fixed Asset Registration, Tracking Assets and their locations, Maintenance Monitoring, Automatic Depreciation Calculation Model, and generating various accounting reports on fixed assets.

Detailed Reports and Analysis

SmartGrants provides detailed reports and analysis of various financial and operational data. These reports include bank transaction reports, cash book reports, transactions per user reports, VAT reports, etc.

Financial Reporting

The system excels in delivering a broad range of financial reports, such as:

• Balance Sheet
• Income Statement
• Cash Flow Statement
• Actual vs Budget Report

These reports offer comprehensive insights into the organization’s financial status, making the software ideal for detailed accounting and financial tracking.

Donor & Project Management

With integrated Donor Registration and Project Management, the system ensures that organizations can track donations and project funding accurately. Donor Statement Reports provide transparency in fund allocation and usage, promoting accountability to stakeholders.